Directly Sponsored Events are business events or functions that are sponsored by Partners or a Partners Department.
Some examples of directly sponsored events are large meetings involving food/beverage, development functions, holiday parties, picnics, luncheons, retirement events, employee award ceremonies or other similar functions, regardless of the venue, and are generally paid for directly by Partners.
- Employees must obtain special approval for these types of events in accordance with the “Approval” section in Part I of the Policy and the Special/Advance Approval Matrix at Appendix C to this Policy and in advance of incurring expenses for the event.
- The Advance Authorization Form for Directly Sponsored Event should be completed and Special Approval granted prior to any expenses being incurred or contracts executed related to the event.
- A copy of the Advance Authorization Form should be submitted with all Check Requests or Employee Business Expense Reports related to the event.
- Expenses associated with a Directly Sponsored Event (i.e. meals or travel) are subject to the limits on Allowable Amounts and other applicable limits or requirements, including specific documentation requirements, described in Part I and Part III of this Policy.
Partners Policy and Procedures for Business Expenses:
Submitting the advance authorization form:
- Complete the advance authorization form in its entirety prior to your sponsored event
- Obtain the signature from your general approver
- The general approver is Ryan Sullivan, Finance Director
- Scan and email your completed form to Joe Carone, MGH Controller, JCARONE@PARTNERS.ORG
- Copy his assistant Shevon Butler, SBUTLER4@PARTNERS.ORG
- Retain a copy of your approved advanced authorization form, so you may submit this with reimbursement or My Wallet transaction
Important to Note:
- Partners Healthcare is a tax exempt institution and tax should be withheld from all expenses.
- Please use the Partners Certificate of Tax Exemption
The Center for Genomic Medicine (CGM) comprises one of the largest and most vibrant hubs of genomic medicine research in the world. The CGM includes 46 faculty collaborating to define the ‘genomic medicine cycle’ – which envisages a genomics community seeking to advance research from basic genomics research to ultimately using genome information for diagnostics and targeted therapeutics. All of our investigators are faculty at Harvard Medical School, and many members of our community are also investigators at the Broad Institute of Harvard and MIT.
