Center for Genomic Medicine Proposed Proposal Submission Survey

https://redcap.partners.org/redcap/surveys/?s=LWTADLYA78

The purpose is to document progress of a noncompeting grant through a Research Performance Progress Report (RPPR).  The reporting is for the prior grant period. 

NIH grant recipients must submit annual progress reports.  Recipients/PI will describe scientific progress, identify significant changes in objectives or scope, report on personnel, and describe plans for the subsequent budget periods/years in these annual reports.

Progress Reports should be submitted to NIH prior to due date.  NIH may delay future funding of awards until all reporting elements are complete.

Only the project director/principal investigator (PD/PI) or their delegate can initiate the RPPR.

Role of Grant Administrator:

Quarterly

  • The GA will obtain a list of all upcoming RPPR’s due for the Center (MGH IPF# is 4907701).
    • This information is available at the link below:
    • eRA Commons will have a full list of progress reports and their due dates.
      • SNAP (Streamlined Non-Competing Award Process) RPPRs are due approximately 45 days before the next budget period start date.
      • Non-SNAP RPPRs are due approximately 60 days before the next budget period start date).
      • Check listing by due date then check for PI’s within the Center who have upcoming RPPR’s

 Monthly

  • If any RPPR’s are due, records falling under SNAP are due to NIH on the 15th of the month, not the 1st as noted.
  • Go to https://public.era.nih.gov
    • Log in with designee eRA Commons username and password (if you don’t have a username, contact your Grant Administrator at Research Management. Also, request that you have access to all your department PI’s)
    • Click RPPR on menu bar. Use dropdown menu to choose PI which will then display a list of their grants with current due dates.
    • Click appropriate grant #, click Initiate – Once initiated, eRA Commons creates the report and change status to Work in Progress.
    • Notify appropriate PI that the RPPR has been initiated and request their Other Support page if changes have occurred in the past year. OS pages are required for all Key Personnel and Subcontract PI’s.  OS page should be reviewed and cross checked within Insight and then with the Finance Director for accuracy (this only pertains to MGH key personnel).  If OS pages of outside key personnel have outdated information, notify them for an updated copy.
    • Request from PI, Bios of any NEW key personnel (if applicable), review for proper format and that appropriate information is listed.
    • After the grant is initiated, click Edit to view the tabs
    • You will see eight tabs on the top – DA will review each tab and answer all questions to the best of their ability.
      • Cover Page
      • Accomplishments
      • Products
      • Participants
        • Finance Director will be notified of RPPR and due date and request any carryforward amount for this grant/a list of personnel paid off this grant with >1 calendar month effort during the current reporting period.
          • Be sure to edit current names with effort.
        • To include PI effort, you must click edit next to their name view above section and add effort/calendar months, then click “add” before the “Save” button. Repeat for any other personnel already listed.
        • If personnel are new, click “add” in the first section after entering their information and effort. Remember to click the SAVE button.
          • In this section, remove duplicate names/sites
        • If there has been a reduction in effort of >25%, it must be noted and a justification uploaded
      • Impact
      • Changes
        • It is recommended to review the current NOA and check see if changes have occurred to the Human/Animal section (if applicable).
      • Special Reporting Requirements
      • Budget (Section H. applicable to Non-SNAP awards only)
    • Update the information as necessary and select the Save button at the end of each tab/page. Save can but done several times throughout in order not to lose information.  Tabs/sections can be completed in any order.   Navigating away from any page on the RPPR without selecting Save results in the loss of any information entered prior to the last save.
  • Once the DA checks that all Administrative information is complete and up-to-date, go back to menu bar and click Manage RPPR then click Check for Errors. Correct errors if appropriate for DA to do so.  At this point, notify PI of the remaining questions needing their attention (send a list of each question and under which tab it falls).
  • Instruct PI to complete the unanswered questions then check for errors. All errors must be corrected prior to submission.  Once complete, PI (not the DA) must route RPPR to the Research Management GA for review and submission to NIH.   Inform the PI of who the GA is and be sure that is the name chosen in Section A.  (ONLY the PI can route RPPR to RM and only RM GA can submit to NIH)

  1. PROPOSAL PREPARATION. The DA (Department Administrator) creates the InfoEd PD proposal record, completes the required PD data elements and PD Budget, uploads the sponsor guidelines, application package with completed administrative, compliance, and budget sections (draft science is permissible, but a preliminary abstract should be included to allow the GA to review for compliance with human or animal subject use) and any required internal documents, using the naming conventions listed above.
    • When creating the SF424 application package using ASSIST, a draft of the application should be uploaded to the PD record.  Individual documents will not be required in PD.
  1. DRAFT ROUTE. The DA must submit the InfoEd PD proposal to the DRAFT route to reach Research Management at least 10 business days prior to the sponsor’s deadline. InfoEd PD is configured to require completion of the following departmental review steps before the proposal is received by Research Management for review: Step 1: Department Administrator, Step 2: PI, and Step 3: Chief/Delegate. The proposal record is locked down from editing while it is undergoing DRAFT review. If the proposal is declined by any reviewer during the DRAFT route it will return to the PROPOSAL PREPARATION stage (#1 above) and will need to be resubmitted to the DRAFT rout
  1. PRE–AWARD DRAFT REV The Pre-Award GA (Grant Administrator at Research Management) will review on-time proposals, in the orderreceived, according to institutional policies and sponsor guidelines and regulations. Applications submitted to the Draft Route that do not contain the administrative, compliance, and budget sections, will not be accepted and will be returned without review.  (The necessary documents: biosketches, abstract, narrative, facilities page, budget justification, animal/human section if applicable and subcontract documents, if applicable.)
  1. PRE–AWARD COMMENT The Pre-Award GA will approve with comments in PD. Required and suggested changes will be uploaded to the PD record as “DRAFT – Pre-Award Proposal Review Doc” within five business days of proposal receipt. Following Pre-Award approval, the PD proposal will be again become editable for the DA to make any corrections and upload the completed proposal in final form.
  1. PROPOSAL EDITS. The DA clarifies any questions identified in the review with the Pre-Award G DA makes all of the required changes to the InfoEd PD record and sponsor application materials. The DA notifies PI only if there are issues the DA is not able to resolve independently (including contacting the sub site for edits).  If the PI needs to be involved in the edits, DA must be explicit and offer any solutions possible to reduce burden on the PI.
  1. eCOI Electronic COI (eCOI) forms are system-generated upon submission to the DRAFT route for each Partners employee required to complete a proposal conflict of interest disclosure. Any relevant staff added after the DRAFT route will have an eCOI form generated immediately upon addition to the project budget. The DA should ensure all eCOIs are complete prior to submission of the PD record to the FINAL route. In accordance with federal regulations, the Pre-Award team cannot submit proposals until all required Conflict of Interest forms have been completed.
  1. FINAL ROUTE. The DA submits the InfoEd PD record to the FINAL route to reach Research
    • Management at least 5 business days prior to the sponsor deadline. InfoEd PD is configured to require only two levels of FINAL review: Step 1: Department Administrator, and Step 2: Pre-Award GA. The proposal record is locked down from editing while it is undergoing FINAL review. If the proposal is declined by any reviewer during the FINAL route it will return to the PROPOSAL EDITS stage (#5 above) and will need to be resubmitted to the FINAL route
    • It is required that the proposal is complete, including the final science, final budget, and all final attachments and is ready for submission without further edits.  Please Note: The proposal submitted to the FINAL route to be submitted to the sponsor is depending on RM determination that all necessary revisions have been made
  1. PRE–AWARD FINAL REV The Pre-Award GA reviews the final application. If no further changes are required, the Pre-Award GA will approve the InfoEd PD record. DA will receive automatic notification that the InfoEd PD record has been approved. Proposal submission will be completed by the Pre-Award GA (if not NIH PI/DA will complete the submission for Foundation and other…):
    • Grantgov Electronic Submissions: RM will submit the final application package to the sponsor.
    • Other Electronic Submissions: Many foundations require Institutional submission through their own electronic system. Please check with your GA to determine if submission is completed by RM or PI/DA.
    • All other applications: RM will provide institutional signature(s) on the appropriate sponsor form page(s) and return to the department for their submission to the sponsor.
  1. The Pre-Award GA completes or ensures completion of the InfoEd Proposal Tracking (PT) file. As a secondary check, DA should log into ASSIST to ensure the application is listed as submitted. PI should also be instructed to log into eRA Commons to verify application was received.
  1. Research Management will manage all pending files per the RM paperless file protocol and the Partners Document Retention Policy.

Available Documents

  RM Review Chart