UKG Dimensions is the scheduling and timekeeping system for

all benefits eligible Exempt and Non-Exempt weekly paid MGH/MGB employees. 

*Does not apply to Professional Monthly Staff, Faculty, Fellows, Instructors, etc.

Any schedule or shift changes, need for over time hours, etc. MUST be approved by your PI, and the CGM Timekeeper (TimeKeepingCGM@mgh.harvard.edu) MUST be notified PRIOR TO these changes.

If you are attending a work related training, conference, or meeting, please email the CGM Timekeeping Inbox with upcoming dates and a copy of the registration and agenda. Training and Conferences must be coded as such on your timecard.

Both Exempt and Non-Exempt employees MUST obtain prior approval for time off/vacation days PRIOR TO entering their vacation requests in UKG in a timely manner for CGM Timekeeping approval. 

Both Exempt and Non-Exempt employees must manually enter PTO (ET) for all closings on MGH Holidays into UKG  – these are not automatically updated. If you are required by your PI to work on an MGH Holiday date, please email the CGM Timekeeping inbox directly with their approval, prior to the holiday date! The 2024 MGH Calendar can be found below as reference. 

Exempt weekly paid employees will have a pre-set schedule built into UKG and DO NOT need to use UKG to capture their working shift/hours. However, Exempt employees will need to report use of Earned Time (ET) for vacation, time off, sick days, etc.

Non-Exempt employees must use UKG to clock-in and clock-out for their work shifts.

Please see below for helpful PDF forms for UKG related job aids. You may also find helpful job aids on AskMyHR Article KB0016327

Employees may complete the HealthStream training to learn how to use UKG by clicking on the link HERE

For questions regarding any Timekeeping related concerns, please email the CGM Timekeeping Inbox at TimeKeepingCGM@mgh.harvard.edu

Available Documents