Administrative Director – CGM Thematic Center

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GENERAL SUMMARY/ OVERVIEW STATEMENT: 

**Hybrid position- includes onsite and remote work schedule

The Center for Genomic Medicine (CGM) of Massachusetts General Hospital (MGH) is seeking an Administrative Director (AD), to oversee the administrative management and strategic vision of one of the largest and most diverse hubs of genomic medicine research in the field. The CGM encompasses approximately 50 faculty and 400 scientific and administrative staff, as well as scientific trainees from across the MGH, Harvard Medical School, and Broad Institute genomics communities. The AD will oversee all administrative and initiatives and scientific operations in a thriving research environment engaged in activities spanning the spectrum of genomic medicine research, therapeutic development, genetic diagnostics, clinical trials, and patient-care. The candidate will receive direction from the CGM Director and MGH Sr. AD. The candidate must possess exemplary leadership, communications, and interpersonal skills, as well as an understanding of administrative and financial management within a hospital-based research program. The CGM is a highly interactive environment that spans diverse scientific disciplines, departments, and institutions, and the candidate will be required to oversee the CGM administrative team and all day-to-day operations.  The candidate will also work directly with MGH philanthropic development to support all CGM research-related activities.

The AD should display a high degree of initiative and independent judgment to continually assess and direct a wide range of CGM activities including research operations and space management, financial management, human resources, grants submissions, progress reporting, marketing and communication. The AD is responsible for setting administrative direction (i.e. policies and procedures, systems, etc.) drawing from a broad understanding of MGH, Harvard University, and sponsor policies and requirements for federal, foundation, and philanthropically funded research programs. The AD will collaborate closely with physicians, scientists and CGM leadership to continually assess and direct a wide range of research issues, including financial, personnel, operational, regulatory, facilities, systems, programmatic development, long-range planning and project development for the Center while overseeing a team of 6-10 CGM administrators.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

General Responsibilities:

  • Overall administrative, operational and financial responsibility for CGM.
  • Assist the Director in establishing and operationalizing the strategic priorities of CGM, which include research operations, faculty recruitment/retention, education and fundraising.
  • Serving as the principal liaison with other major biomedical initiatives at Harvard Medical School and the Broad Institute.
  • Provide leadership in an open, interactive, collegial environment where dedication to the mission is paramount.
  • Working with the Director and Faculty Committee to assess new initiatives for the CGM to enhance MGH-wide research, application and education in the field of genomic medicine.
  • Working with ECOR, the Research Institute, liaisons from the other thematic centers, and MGH Public Affairs on designing and managing the public face of the CGM (facilitating design of website, logo, press releases, brochures, etc.).

Financial Responsibilities:

  • Responsible for the overall financial management of the Center’s research funding.
  • Works in partnership with the CGM Sr. Finance Manager and with principal investigators and Divisional and laboratory administrators to maintain fiscal and administrative compliance with institutional, Federal, private and industrial guidelines, terms and conditions.
  • Performs funding analyses, including forecasting anticipated deficits/surpluses.
  • Coordinates with Accounts Payable, Research Finance, Payroll, and other departments as needed for identification of and resolution of systemic problems.
  • Develops monthly reporting mechanism of research funds for distribution to investigators.
  • Reviews Center Finances with Director and Sr. Finance Manager of CGM and MGH Sr. AD
  • Recommends and implements strategies for the resolution of financial overruns; Responsible for working with principal investigators and laboratory administrators to prevent, identify and resolve projected overruns and for resolving any deficits in a timely manner.
  • Works with Sr AD to approve all capital purchases.
  • Responsible for the timely closeout of all expired projects; in conjunction with Research Finance, performs final review for sponsor compliance prior to project termination.
  • Ensures that CGM support staff performs all of the above for their areas.
  • Advises regarding proposal development including developing budget, key personnel and other support components.  Informs the principal investigators and laboratory administrators regarding the allowable costs to be charged to the program. Reviews proposals for submission, in coordination with principal investigators/Divisional and laboratory administrators and MGB Research Management.
  • Works with Sr. AD to prepare/provide input into annual operating and capital budget as related to research requests.
  • Oversees and approves research financial transactional activities (payroll, travel requests, Peoplesoft MSS employee changes, journal entries, check requests, etc.) as appropriate; Oversees research expense management; Oversees these activities as they occur at the Divisional and laboratory level; Performs comparative analyses; Develops and implements policies and procedures and strategies for cost containment.
  • Monitors monthly Center level research statistics, including various density measures and facilitates strategies for improvement in utilization etc.
  • Conceptualizes and performs a variety of financial analyses (e.g. for fund monitoring, program development, etc.).

Human Resources/Supervisory Responsibilities:

  • Manages directly or directs and oversees the CGM administrators and laboratory managers in all phases of research grant and contract administration.
  • Oversees Center personnel issues:
  • Approves all personnel transactions (hiring, salaries, promotions, job descriptions, etc.) for research personnel, including both non-professional and professional staff; Maintains Departmental “tree” for Peoplesoft Manager Self-Service.
  • Oversees directly and/or coordinates with Center/laboratory administrators and Human Resources as appropriate for the interviewing, hiring, supervision, and implementing institutional corrective action policy for all research staff.
  • Reviews workload issues to ensure appropriate staffing.
  • Reviews salary and wage issues; Works with the Senior Administrative Director, Center Director and Senior Professional Staff to develop and implement pay-for-performance and recognition plans; ensures that all service performance evaluations are performed in a timely manner and in compliance with pay-for-performance plans.
  • Serves as Center resource for issues related to professional and non-professional staff benefits for research personnel.
  • Establish effective working relationships with principal investigators, representatives of other MGH Departments and central administration at both MGB and MGH.

Operational and Regulatory Responsibilities:

  • Maintains a current working knowledge of all pertinent sponsor regulations.  Interprets and articulates these sponsor regulations which are applicable to CGM research activity.
  • Develops and implements tools, systems and resources to support and facilitate proposal and award activities and to improve coordination of grant activities among principal investigators and Research Management. Works in concert with Research Management and principal investigators to ensure the continuity of the overall research effort.
  • Makes recommendations to Sr AD and Center Director for developing policies and procedures related to the research enterprise.
  • Works with CGM staff and representatives from other departments to evaluate, initiate, and implement systems and procedures to improve workflow and output and maximize efficiency.
  • Oversees Center staff in establishing, evaluating, and implementing CGM policies, procedures, and systems.
  • Serves as resource for resolution of administrative questions/issues/problems.
  • Works with CGM and laboratory management staff and representatives from other departments to evaluate, establish, implement and maintain systems, policies and procedures to improve research operations and maximize efficiency.
  • Coordinates with laboratories and MGB Innovation to execute material transfer agreements.
  • Reviews and interprets patent and licensing agreements and coordinates with MGB Innovation.
  • Working with lab managers, ensure a culture lab safety and compliance with
  • Overall responsibility for website.

Space and Facilities Responsibilities:

  • Oversees Center research facilities and environmental issues related to repairs, cleaning, directories, signage, furnishings, equipment etc.
  • Oversees/coordinates research space allocation and renovation projects.
  • Works with Research Space Management to ensure that research space metrics and capital equipment inventory for CRM are accurate.

Other Responsibilities:

  • Provides coverage for Center staff as needed/requested.
  • Attend monthly RADG, SRAG, Department of Medicine Research Group and other meetings as relevant and needed.

QUALIFICATIONS:  

  • Master’s degree or PhD preferred, Bachelor’s degree in a related field required.
  • Minimum of 5 years of directly related experience;
  • Minimum of 2 years of supervisory experience.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:   

  • Time Management: Exceptional organizational skills and ability to organize time and priorities effectively. Flexibility to handle multiple tasks and deadline pressures.
  • Quality Assurance: Skills to work efficiently and effectively and strives to do so in all aspects of position.  Ability to engender these skills among staff.  Ability to effectively manage day-to-day operations, establish and maintain policies and procedures, monitor statistics, manage workflow and output, and coordinate space and infrastructure issues. Ability to engender these skills among staff.
  • Personnel Management: Ability to skillfully handle issues of sensitive nature with respect to confidentiality, abiding by institutional guidelines. Ability to recruit, train and supervise staff and to ensure that performance evaluations, payroll, employee changes and other HR transactions are completed in an accurate and timely manner. Ability to provide support, direction and development to staff.
  • Professional knowledge: Extensive knowledge regarding research financial, operational, business planning and project management, grant and laboratory management, sponsor and institutional guidelines and requirements, etc. Sufficient knowledge to improve, enhance, or upgrade complex financial, operational and technical systems.
  • Leadership: Ability to identify issues/projects and initiates plans to address; Demonstrates forthrightness and integrity.  Ability to develop a common vision for diverse constituents, communicate effectively, sell ideas, and take ownership and responsibility for activities.
  • Fiscal Responsibility: Effective financial and analytical skills, including ability to develop and monitor budgets, grant and contract management.  Ability to ensure timely submission and review of budgets and performance evaluations.
  • Discretion and Confidentiality:  Ability to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintained by staff.
  • Analytical Skills:  Ability to conceptualize and conduct complex analysis (financial and operational).
  • Critical Thinking/Decision Making:  Ability to appropriately evaluate all aspects of a situation and to independently make appropriate and timely decisions.
  • Interpersonal/communication:  Excellent interpersonal/communications skills and a good command of English language, including medical and scientific terminology.
  • Information Systems/Technology Skills:  Exceptional computer skills (including operating systems, word processing, database, electronic mail, Internet, and spreadsheets).
  • Safety/Compliance:  Knowledge in all aspects of laboratory safety and ability to ensure a safe environment for laboratory staff and subjects.

WORKING CONDITIONS: 

Normal office conditions.  May be required to attend meetings outside of regularly scheduled hours. This position entails onsite and hybrid onsite/remote work schedules as required and in coordination with preferences of CGM leadership.

SUPERVISORY RESPONSIBILITY:  

Responsible for administrative oversight of CGM research support and technical staff.

FISCAL RESPONSIBILITY:          

Responsible for financial oversight of research and sundry funds >$50 million. Responsible for prudent fiscal management of program resources (e.g. employee overtime, supplies, etc.).

 

EEO Statement

Massachusetts General Hospital is an Equal Opportunity Employer. By embarcing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.

Apply online here: https://partners.taleo.net/careersection/ghc/jobdetail.ftl?job=3182545&tz=GMT-05%3A00&tzname=America%2FNew_York