GENERAL SUMMARY/ OVERVIEW STATEMENT:
The Administrative Team in the Center for Genomic Medicine at Massachusetts General Hospital (MGH) is seeking a motivated, enthusiastic candidate to join our team.
We are seeking an enthusiastic team player who is committed to our mission. The Finance Manager must be highly intuitive, adaptable and enjoy the fast-paced environment to manage programs, projects, and initiatives. The Finance Manager will report to and work closely with the Finance Team. The incumbent will also work collaboratively with a team of administrators and faculty, and the diverse community at the Center for Genomic Medicine at Massachusetts General Hospital (MGH).
PRINCIPAL DUTIES AND RESPONSIBILITIES:
The Finance Manager is responsible for post-award research administration activities in the Center for Genomic Medicine. Drawing on a broad understanding of MGB, Harvard Medical School, and sponsor policies and requirements, and displaying a high degree of initiative and independent judgment, the incumbent will collaborate closely with administrative leadership, grants administrators, physicians, and scientists to continually assess and direct a wide range of research issues, including financial, personnel, regulatory, long-range planning and project development. Possesses a thorough knowledge of current MGB, MGH, NIH, and other research-related policies/procedures, guidelines and standards. Requires discretion and judgment to organize priorities, complete tasks and handle confidential information.
- Responsible for the overall fiscal management for a large portfolio of funds, totaling approx $22MM annual revenue
- Designs, develops, and implements budgeting and forecasting tools to support and provide direction in decision making that helps effectively allocate resources in support of the Center’s strategic goals
- Works with Principal Investigators and grants managers/administrators to maintain fiscal and administrative compliance with institutional, federal, private and industrial guidelines, terms and conditions.
- Develops and implements policies and procedures and strategies for cost containment
- Develops monthly, quarterly, and annual reports of research funds, personnel expenses, resources, density, etc for leadership
- Performs financial analyses, including forecasting anticipated deficits/surpluses
- Meets with Investigators and administrators to review potential deficit funds and alert the Finance Director, Principal Investigator, Administrative Director of any financial issues that will have a negative impact on departmental finances.
- Recommends and implements strategies for the resolution of financial overruns; responsible for working with Principal Investigators and grant administrators to prevent, identify, and resolve projected overruns and for resolving any deficits in a timely manner.
- Works with Principal Investigators and Fellows to research and identify new sources of funding
- Reviews, adjusts and submits bi-annual Effort Certification Reports for the Center to ensure compliance with USG guidelines
- Works with the Finance Director and Operations Manager to provide input into annual operating and capital budgets as related to research requests and to coordinate at the Departmental level
- Works with CGM Finance Team to operationalize and streamline budgeting and financial management processes on the grants and finance team
- Collaborates with MGB and Hospital departments (supply chain management, Research Management, CTO, Finance etc.) to establish and monitor active funds, vendor contracts, subcontract agreements, billing/invoicing etc.
- Responsible for complying with MGB Finance practices, including policy and procedure compliance, benefits, and payroll changes.
- Possesses a thorough understanding of current research related policies and procedures, guidelines, and standards for research entities.
- Works individually, and collaborates with CGM Administrative Team, on ad hoc special projects as needed
SKILLS & COMPETENCIES REQUIRED:
- Strong analytical, managerial, organizational skills
- Strong Excel skills
- Exceptional communication, oral and written skills
- Enthusiastic and focused on fostering community within various groups
- Excellent team player, proven ability to influence, lead, and collaborate
- Strong understanding in prioritizing and multitasking; agile and swift with switching focus between all projects
- Creative and resourceful; idea-grabber and financial project management expertise
- Self-directed learner who can work with a high degree of independence
- Data and detail oriented; able to conceptualize and conduct various financial analyses
- Ability to handle sensitive matters discreetly and to ensure confidentiality
- Must be proficient in Microsoft Office applications including Outlook, Word, and PowerPoint
LICENSES, CERTIFICATIONS, and/or REGISTRATIONS
- At least 5 years related experience
- Experience in a healthcare and/or academic environment, in a billing or financial analysis setting
- Proven experience with budgets in excess of $10 million and multiple projects.
SUPERVISORY RESPONSIBILITY (authority to hire, promote, or terminate):