The MGH Center for Genomic Medicine (CGM) is seeking a Grant Coordinator for our group of faculty researchers. The candidate will be responsible for assisting with applications for new grants, renewals, JIT’s and progress reports, as well as assisting with core revenue collection. The incumbent will also provide administrative support to the Center’s faculty members and their respective labs. They will also be responsible for assisting with coordination of day-to-day operations for the CGM and the CGM central admin team.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
· Work with Principal Investigators and their support staff to coordinate all aspects of grants submission; prepares budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions.
· Ensure that grant submission, implementation, and reporting comply with all policies of the Hospital, granting institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Senior Grant Administrator & Principal Investigators to achieve compliance.
· Assist investigators in identifying potential funding sources.
· Assist PIs with responding to Just-In-Time and other pre-award requests from sponsors
· Enter proposals in InfoED and manage the routing process to ensure timely and accurate grant submission.
· Responsible for monthly core revenue collection and resolution of billing issues.
· Responsible for the interpretation and articulation of institutional and sponsor policies and procedures to ensure compliance. Responsible for proactively keeping departments apprised of changes in policies and regulations of federal and non-federal grantor agencies.
· Develop collaborative working relationships with ancillary services within MGH and the Partners network; Partners Research Management, Partners Innovations, Accounts Payable, Purchasing, Human Resources, & Partners International Office.
- General clerical duties
- Answering and triaging calls to the Center
- Sorting and filing documents
- Organizing meeting materials for distribution at meetings
- Helping with poster printing for Center employees
- Maintaining supply closet for the Center
- Managing T-passes for Center employees
- Sort/Deliver mail for Center employees
- Aid in organizing the CGM research seminar held on Wednesdays
- Escorting visitors
- Submitting reimbursements for Center employees
- Issuing check requests
- Other administrative tasks as needed
Revenue collection for four core facilities of up to $1.2M annually.
The information contained in this document is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities or skills of individuals so classified.
SKILLS & COMPETENCIES REQUIRED:
· Excellent documentation skills
· Ability to perform as a team member
· Must have good interpersonal skills
· Previous experience managing grants and contracts, strongly preferred
· Follows-through on assignments and can create a structure to track own work and that of others.
· Can handle multiple tasks with ease and efficiency.
· Works well with deadlines
· Advanced proficiency in Microsoft Office, Excel, and other Microsoft Office applications
· Acute attention to detail
· Excellent organization and communication skills (verbal and written)
· Ability to troubleshoot and problem solve
· Flexibility to handle multiple tasks in a very busy environment
· Excellent interpersonal skills with ability to work with staff at all levels
Required: 0-2 years of grant/finance experience