Staff Assistant III – Central Administration

Apply online here: https://partners.taleo.net/careersection/ghc/jobdetail.ftl?job=3078185

Reporting to the Sr. Administrative Manager, the incumbent will provide administrative support in the Center for Genomic Medicine. The incumbent must possess expert knowledge of office information systems, as well as, understanding of the organization, programs and procedures. This position requires discretion and judgment to organize priorities, complete tasks and handle confidential information.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • ·      Provides direct support to the Faculty of the Center for Genomic Medicine
  • ·      Manage calendar, schedule meetings, and handle correspondence,
  • ·      Coordinate all aspects of travel
  • ·      Independently maintain, track and update files. These include CV, Biographical Sketch, Other Support and/or other legal and administrative documents.
  • ·      Ensure all publications are in accordance to the NIH public access policy
  • ·      Provide general administrative assistance to lab members
  • ·      Create and maintain standard operating procedures
  • ·      Handle purchasing aspects, manage and complete invoice payments, reimbursements, and other payments as instructed
  • ·      Maintain office supplies
  • ·      Maintain familiarity with all applicable Partners guidelines
  • ·      Coordinate meetings, luncheons, lectures, conferences, etc. including scheduling, preparing agenda, distributing reminders, and arranging for refreshments, conference room, and transportation as needed
  • ·      Perform internet or library research as needed
  • ·      Maintain the website for the Director
  • ·      Aide in the organization of a bi-weekly seminar
  • ·      Manage and track consulting agreements, confidentiality agreements, SAB agreements, and equity agreements for the Director
  • ·      Assist the program manager with various tasks as needed
  • ·      Assist with other tasks as needed

Qualifications

PRINCIPAL DUTIES AND RESPONSIBILITIES: In order of importance, list essential areas of responsibility, major job duties, special projects and key objectives for this position. These items should be evaluated throughout the year and included in the written annual evaluation. This section should be completed as a bulleted list and explain how the role is performed.

  • Provides direct support to the Faculty of the Center for Genomic Medicine
  • Manage calendar, schedule meetings, and handle correspondence,
  • Coordinate all aspects of travel
  • Independently maintain, track and update files. These include CV, Biographical Sketch, Other Support and/or other legal and administrative documents.
  • Ensure all publications are in accordance to the NIH public access policy
  • Provide general administrative assistance to lab members
  • Create and maintain standard operating procedures
  • Handle purchasing aspects, manage and complete invoice payments, reimbursements, and other payments as instructed
  • Maintain office supplies
  • Maintain familiarity with all applicable Partners guidelines
  • Coordinate meetings, luncheons, lectures, conferences, etc. including scheduling, preparing agenda, distributing reminders, and arranging for refreshments, conference room, and transportation as needed
  • Perform internet or library research as needed
  • Maintain the website for the Director
  • Aide in the organization of a bi-weekly seminar
  • Manage and track consulting agreements, confidentiality agreements, SAB agreements, and equity agreements for the Director
  • Assist the program manager with various tasks as needed
  • Assist with other tasks as needed

 

SKILLS & COMPETENCIES REQUIRED:  This section should be a bulleted list of minimum requirements explaining the skills (what the individual is trained for) and competencies (measurable as defined by the job) necessary to perform the job.

  • Proficiency in Microsoft Office, Excel, and other Microsoft Office applications
  • Excellent attention to detail
  • Ability to learn new computer applications quickly and use them efficiently
  • Ability to make decisions quickly and independently
  • Excellent interpersonal/communications skills
  • Ability to interact with individuals in senior leadership roles at Partners HealthCare and throughout the industry
  • Creative thinking, a willingness to learn new things, problem solving and an ability to handle multiple projects are expected
  • Ability to handle sensitive/confidential matters discreetly and maintain confidentiality guidelines

 EEO Statement

Massachusetts General Hospital is an Equal Opportunity Employer.  By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.

Apply online here: https://partners.taleo.net/careersection/ghc/jobdetail.ftl?job=3078185