GENERAL SUMMARY/ OVERVIEW STATEMENT: 

**This position is hybrid offering both on-site and remote work. The purposed schedule is 3 days on-site. Actual details to be confirmed upon hire.

The Center for Genomic Medicine (CGM) at Massachusetts General Hospital (MGH) is one of the most dynamic hubs of genomics and precision medicine research in the world. MGH operates the largest hospital-based research program in the US, and the CGM is a cross-departmental thematic research Center that is focused on discovering, treating, and preventing the genetic causes of human disease. Our community includes over 50 Harvard Medical School and MGH faculty and about 500 genomics researchers. The CGM is also a major docking point for faculty leadership and scientists at the Broad Institute of MIT and Harvard. We are seeking a Senior Grants Administrator to join our team and occupy a critical role in the financial management of the scientific portfolio of the CGM, and to support the overall CGM mission and activities.

Receiving general direction from the Administrative Director and Sr. Research Admin Manager of CGM, the incumbent will engage with the center’s Principal Investigators (PI) to develop grant submissions, manage financial transactions, perform budget forecasting, monitor fund statements, resolve accounting issues, and function as a liaison to grantor agencies and subcontracting institutions. The Grant Administrator will be partnered with specific PIs in the CGM and become acquainted with their teams and overall grant-related activities.

PRINCIPAL DUTIES AND RESPONSIBILITIES:     

• Responsible for the overall full-cycle grants management for a large portfolio of CGM PI funds.
  • Coordinates grant proposal preparation and submission.
  • Prepares detailed budgets and justifications; prepares materials for financial reports.
  • Develops and monitors spending with PI’s including salary allocations and purchase commitments. Prebudget as necessary and allowed throughout the grant cycles.
  • Provides timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system.
• Designs, develops, and implements budgeting and forecasting tools to support and provide direction in decision making that helps effectively allocate resources in support of the Center’s strategic goals.
• Reviews, adjusts, and submits bi-annual Effort Certification Reports for the Center to ensure compliance with USG guidelines.
• Interacts with MGB Research Finance staff in establishing and monitoring active funds and in terminating expired funds. Collaborate closely with Research Finance to resolve complex accounting issues.
• Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; analyzing cash flow to prevent deficit spending.
• Stays current with all new and existing regulatory requirements and institutional policies/procedures, keeping PIs and departmental leadership informed of changes.
• Works with Principal Investigators and Fellows to research and identify new sources of funding.
• Responsible for complying with MGB Finance practices, including policy and procedure compliance, benefits, and payroll changes.
• Possesses a thorough understanding of current research related policies and procedures, guidelines, and standards for research entities. Ensures proposal compliance with hospital and grantor policies and procedures, as well as those of sub-contracting institutions.
• Works individually, and collaborates with CGM Administrative Team, on ad hoc special projects as needed.
• Participate in department, hospital, and/or system-wide groups and task forces as requested and appropriate. Attends MGH, regional and local research management meetings.
• Represents the CGM as a “grant management expert” on hospital committees, external meetings, and symposiums.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

• Must possess excellent interpersonal, communications and problem-solving skills.
• Excellent attention to detail and follow-through.
• Demonstrated ability to manage multiple tasks and competing priorities.
• Must be able to work independently, exercise discretion and maintain strict confidentiality. Self-directed learner who can work with a high degree of independence.
• Time management skills are essential.
• Must demonstrate strong project management skills with the ability to manage cross-functional deliverables and timelines successfully.
• Exceptional communication, oral and written skills
• Enthusiastic and focused on creating community within various groups.
• Excellent team player, proven ability to influence, lead, and collaborate.
• Creative and resourceful; idea-grabber and project management expertise
• Data and very detail oriented; finds patterns and leverages various project management techniques to do so.
• Ability to handle sensitive matters discreetly and to ensure confidentiality.
• Exceptional computer skills (including operating systems, Internet, spreadsheets, and other office management systems)
• Must be proficient in Microsoft Office applications including Outlook, Word, and PowerPoint

EDUCATION:

• Bachelor’s degree preferred.

EXPERIENCE:

• 3+ years of relevant financial and/or administrative experience required.
• Demonstrated financial and/or grants management experience in an academic medical center is preferred.

WORKING CONDITIONS:

Administrative office in research environment. Hybrid working models are possible.

 SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

• Must possess excellent interpersonal, communications and problem-solving skills.
• Excellent attention to detail and follow-through.
• Demonstrated ability to manage multiple tasks and competing priorities.
• Must be able to work independently, exercise discretion and maintain strict confidentiality. Self-directed learner who can work with a high degree of independence.
• Time management skills are essential.
• Must demonstrate strong project management skills with the ability to manage cross-functional deliverables and timelines successfully.
• Exceptional communication, oral and written skills
• Enthusiastic and focused on creating community within various groups.
• Excellent team player, proven ability to influence, lead, and collaborate.
• Creative and resourceful; idea-grabber and project management expertise
• Data and very detail oriented; finds patterns and leverages various project management techniques to do so.
• Ability to handle sensitive matters discreetly and to ensure confidentiality.
• Exceptional computer skills (including operating systems, Internet, spreadsheets, and other office management systems)
• Must be proficient in Microsoft Office applications including Outlook, Word, and PowerPoint

EDUCATION:

• Bachelor’s degree preferred.

EXPERIENCE:

• 3+ years of relevant financial and/or administrative experience required.
• Demonstrated financial and/or grants management experience in an academic medical center is preferred.

 EEO Statement